FAQ

Parking & transport

Finding your way around at the conference

Booking terms & conditions

  • Q How can I cancel my conference booking?

    Please send an email to info@ofc.org.uk or a letter to The Oxford Farming Conference, 7, Threshers Yard, West Street, Kingham, Oxfordshire, OX7 6YF for the attention of Julie Archer. Please include the following details:

    1. Time and date of purchase
    2. Number of tickets purchased
    3. Method of payment
    4. Name of purchaser
    5. Email address
    6. Copy of the receipt of purchase.

    The Oxford Farming Conference will acknowledge receipt of your request within 2 working days.

    If the terms of the cancellation policy are met, The Oxford Farming Conference will confirm the details of any refund made to the purchaser via email on the date the refund is agreed. The Oxford Farming Conference will then process the refund via the original method of payment within 5 working days of that date.

  • Q Up until when can I cancel my conference booking?

    Cancellation before 21 days or more before the event

    Having completed an online ticket purchase you have the right to cancel your transaction and receive a refund of sums paid minus an administration fee of 20% if your cancellation notification is received at least 21 days before the event start date. 

    Late cancellations

    For cancellations made within 21 days of the event start date sums paid for your ticket(s) will only be refunded if the ticket(s) can be resold. Refunds of sums paid for extras (dinners etc.) will be made only to the extent that any such extras can be resold. An administration fee of 20% of the price will be applied before refunds are made.

  • Q What happens if I cannot get to the conference, can you refund my booking fee for everything I have booked?

    Cancellation before 21 days or more before the event

    Having completed an online ticket purchase you have the right to cancel your transaction and receive a refund of sums paid minus an administration fee of 20% if your cancellation notification is received at least 21 days before the event start date. 

    Late cancellations

    For cancellations made within 21 days of the event start date sums paid for your ticket(s) will only be refunded if the ticket(s) can be resold. Refunds of sums paid for extras (dinners etc.) will be made only to the extent that any such extras can be resold. An administration fee of 20% of the price will be applied before refunds are made.

Conference activities and events

  • Q What are the Fringe events?

     
    Free events that are run by paying sponsors. The content is set by the sponsor, not by the OFC organising committee. 

  • Q What is the Oxford Farming Conference?

    The OFC is an annual farming conference held in January of each year.  

  • Q What is the Oxford Union Debate?

    This is an established part of the Oxford Farming Conference which gives the OFC headline debaters and debaters from the floor (you, the delegates) the chance to have your say in the historic Oxford Union where many people of note and repute have stood before. We encourage delegates to join the debate in support or opposition of the motion being debated.  
     

  • Q What is the Oxtail Dinner and where is it held?

    The final dinner of the conference is held at Worcester College and is run by the Oxtail Club 

  • Q What is the Oxtail Club?

    The Oxtail Club was set up by delegates in a year when snow prevented them from returning home after the conference. Worcester College put them up and prepared a dinner of Oxtail for them. The Oxtail Dinner has continued since then and is a good opportunity to discuss and analyse the conference. Anyone who attends the Oxtail Dinner automatically becomes a member of the Oxtail Club.

History and background to the OFC

OFC structure, organisation and governance

  • Q What is the legal status of the OFC?

    The Company is a registered charity (registered number 294139) and is limited by guarantee, number 2005012. The maximum liability of each member is limited to £1. The governing body is the Council of Trustees and the memorandum and articles of association adopted on incorporation 27th March 1986. The Trustees have unlimited powers of investment.

  • Q What is the management structure of the OFC?

    The governing body is the Council of Trustees and the memorandum and articles of association adopted on incorporation 27th March 1986. The Trustees have unlimited powers of investment.         Those serving on the Board during the year are set out on page 1 of the accounts. The Trustees are appointed to the Board to serve a three year term. Apart from those mentioned in note 13 of the Company Accounts in related party transactions, none of the Trustees had an interest in any material contract during the year relating to the business of the Company. All Trustees are members of the Company and serve in a voluntary capacityThere are nine Trustees each of whom serves a three year term, three leaving and three joining the Council each year. Prospective Trustees can apply and are chosen for their ability to bring different skills and contacts to the Council and so enable the aim of the Conference to be fulfilled. New Trustees stand for election by the members at the Annual General Meeting in January. The third year Trustees o decide between them who should be the next Chairman, in the event of more than one wanting to do it, the choice of Chairman is put to vote by the Trustees.        The Board ensures that the business of The Oxford Farming Conference is conducted in accordance with its charitable aims and is legally responsible for its governance and management. The Council has a further Director who acts as Finance Director and prepares financial reports for each meeting. The Finance Director, who is also the Treasurer and Company Secretary, is chosen for his or her financial and accounting skills, and may serve for longer than the three years if decided at the Annual General Meeting.

  • Q Who is the OFC Secretary?

     Julie Archer - The Oxford Farming Conference Secretariat

    Email - secretariat@ofc.org.uk 

    Address - 7 Threshers Yard, West Street Kingham, Oxfordshire, OX7 6YF
     

  • Q Who are the Council members?

     
      See: this link for a full listing and biographies
     

  • Q Who is the Treasurer?

     David Turner

  • Q Who runs the OFC Marketing, Website and Media Relations?

     Jane Craigie Marketing

  • Q How is the OFC Council structured?

    There are nine Trustees each of whom serves a three year term, three leaving and three joining the Council each year. Prospective Trustees can apply and are chosen for their ability to bring different skills and contacts to the Council and so enable the aim of the Conference to be fulfilled. New Trustees stand for election by the members at the Annual General Meeting in January. The third year Trustees decide between them who should be the next Chairman, in the event of more than one wishing to be Chairman, the choice is put to a vote by the Trustees.        
    The Board ensures that the business of The Oxford Farming Conference is conducted in accordance with its charitable aims and is legally responsible for its governance and management.
    The Council has a further Director who acts as Finance Director and prepares financial reports for each meeting. The Finance Director, who is also the Treasurer and Company Secretary, is chosen for his or her financial and accounting skills, and may serve for longer than the three years if decided at the Annual General Meeting.
     

  • Q What does the OFC Council do?

    The Board ensures that the business of The Oxford Farming Conference is conducted in accordance with its charitable aims and is legally responsible for its governance and management.

    It also determines the theme, speakers and content of the Conference and organises the OFC's other activities.

  • Q Who is eligible to join the OFC Council?

    Anyone. The details of the OFC's requirements are outlined below. Applications open in April of every year for appointment at the following January conference. Applicants MUST have attended the conference in the past for their application to be considered.
    Those selected as members will be invited to attend two Council meetings in November and December (prior to formal appointment) and will then be expected to attend approximately eight Council meetings each year and the Oxford Farming Conference itself for their three year term in office.
    Council members are expected to make a commitment to delivering the conference and it is important that prospective applicants appreciate the time commitment being made. The positions are wholly honorary but reasonable expenses are reimbursed and attendance at the Conference is free of charge.
    The Council, as a team, needs a breadth of experience across the public, private, voluntary and non-governmental sectors in the agri-food and land management areas. We would be particularly interested in individuals who can demonstrate one or more of the following:
    •    A track record of successful innovation in agriculture or horticulture
    •    Experience of developing agricultural policies and strategy
    •    Highly effective communication and PR skills
    •    Broad and effective network of contacts across the public, private and academic sectors. EC, world and food chain contacts would be of particular use
    •    Creative ideas and concepts for the future development of the OFC

  • Q What remuneration does a Council member receive?

    The post is voluntary with only out of pocket expenses paid.

Media FAQ

  • Q Who is eligible for a media pass?

    Bona Fide journalists only. If you are a freelancer seeking a media pass, you must have a commission for a feature or a film/broadcast assignment to be granted a media pass.

  • Q What facilities are there for media at the OFC?

    Press room with desks and chairs into which the conference is streamed live onto plasma TV screens. A direct feed of the audio transmission can be organised for radio broadcasters. The conference is also videoed by the OFC. Access to this footage can be arranged. All speakers (except the final afternoon speakers) are brought down to a media briefing room exclusively for the media to interview. Refreshments are provided throughout the conference. High speed wi-fi is provided, as are internet connected desktop computers. The OFC commissions a photographer - these photographs are made available on a desktop PC for journalists to access, download and email to third party contacts. These photographs are made available at lunchtime and early evening on both days after each of the 4 main sessions.Hard copies of papers and Ministers' speeches are made available to attending journalists.

  • Q Can film crews attend the OFC?

    Yes, but you must contact Jane Craigie jane@ofc.org.uk or Julie Archer at secretariat@ofc.org.uk to organise this by 15th December preceding the January Conference.  
     

  • Q Can media units/vehicles be parked at the OFC venues?

    No, you will need to apply to Oxford City Council or a parking permit if you need one.  Go to: http://www.oxford.gov.uk/PageRender/decTS/Business_Parking_Permits_occw.htm
     

  • Q How does the media apply for car parking permits in Oxford?

     Go to: http://www.oxford.gov.uk/PageRender/decTS/Business_Parking_Permits_occw.htm

Sponsorship & patronage